Do you look forward to collaborating and being productive or dread getting stuck in a meeting?
Meeting Solutions for Cisco Webex Meetings and Cisco Webex Teams
Make your meetings count with Cisco Webex
Meetings are notorious time-wasters, but everyone is in meetings all the time. How much of that time is being wasted?
- 37% of the average knowledge worker’s time is spent in meetings*
- 10 min+ is the average delay in starting a meeting due to technology glitches*
- 70% of people admit to multi-tasking during meetings*
Every minute you’re paying people to be unproductive is not only money wasted, but opportunity wasted to make progress on a project.
Starting late is a vicious cycle. People start showing up late, there isn’t enough time to cover everything, and the meeting is rushed. No one wants to repeat the experience in a follow-up meeting, so the project doesn’t benefit from a collaborative input.
*Cisco quotes these statistics from the National Statistics Council, Ovum, and Interaction Associates.
With a properly implemented and managed Cisco Webex Meeting and Cisco Webex Teams solution your business will outperform average communication statistics. Ask us how.
Every meeting can and should be a productive, collaborative work session
If you’re only using technology to provide presentation capabilities and send electronic invites, you have an opportunity to massively increase productivity.
Meetings are no longer simply places to share information and get everyone caught up. Today, meetings are a place where work gets done, so they need to be collaborative and connected.
With Stack8 Consulting Services and Cisco Webex Meetings and Cisco Webex Teams solution, you can completely transform the meetings culture at your company.
Stack8 will provide recommendations to ensure that your meetings solution suits your needs, set up the system and make sure it’s running properly, and help you manage the system for maximum effectiveness and efficiency.
Okay Cisco, invite Chuck Robbins
It doesn’t work exactly like that, but voice commands with Cisco Webex Teams Assistant save time doing common tasks like, Invite, Save, etc.
As a leader in communication technology, Cisco continuously adds functionality to its meeting solutions. Smart meeting rooms, automatic noise detection, enhanced collaboration, and future AI experiences are transforming the way people communicate at work.
You’ll stay informed about what’s coming, what to prepare for, and how new meeting solutions can help your business thanks to the Stack8 expertise.
We’ll provide recommendations about which solution suits your needs, set up the system, and help you manage it for maximum effectiveness and efficiency.
Intelligent Booking System
The proper workspace, or meeting room, is a key requirement to having productive, collaborative work sessions. Users need the right sized space; the right room features and shouldn’t struggle with the logistics of booking these spaces.
We have all been in the situation where we are forced book a smaller room than is needed because there is nothing else available. Then as you make your way to your meeting, you walk past countless meeting rooms where half the seats are empty, any one of which could have easily used your smaller room allowing you to conduct your meeting in a suitably sized space.
As part of its Meeting Solutions portfolio, the Stack8 team has created the Intelligent Booking System using Webex Teams, Proximity, Exchange & Graph. The Intelligent Booking System is designed to ensure optimal utilization of your meeting rooms while facilitating the process of booking them. It’s like having someone proactively overseeing your room bookings to ensure the greatest ROI on your meeting room investments.
How does the Intelligent Booking System for Webex Teams work?
It is as simple as writing a message in Webex Teams. The user simply needs to ask the virtual assistant “Octo” to book a meeting, and Octo will then take the user step-by-step through the process of booking the ideal meeting room.
Octo will also map out the rooms location for all attendees.
Finally, Octo will send attendees a meeting room confirmation email.
Stack8 can implement your Cisco Webex Meetings and Cisco Webex Teams solutions to enable continuous collaboration in an online workspace automatically created for the meeting.
8 ways Stack8 can increase your critical meeting capabilities with Cisco Webex
What size room do you need, for how long? Do you even need a room, or can the meeting be virtual? Let a scheduler find the best space automatically. If something changes, the system will automatically notify attendees. No more wandering the halls looking for a room change note taped to the door.
Centralized resources makes being unprepared inexcusable
Meetings shouldn’t be a group read-along. Everyone should have access to the information they need in advance, without relying on error-prone tools and systems. Get rid of all the excuses: “I didn’t get the attachment, I wasn’t cc’d…”
By sharing all content relevant to the meeting in one central Cisco Webex Teams meetings space, everyone has access to it ahead of time, and productivity starts before the meeting. With a properly implemented Cisco meetings solution, you can enforce an expectation of preparedness.
Let your mobile workforce join easily, from anywhere
Cisco made it really easy to join a meeting: click the green button.
That’s it! Whether people are in a huddle space at the office or in a remote location, using a desktop computer or a mobile device, they can join from anywhere on any device in one click. If they’re late, it’s because of them, not the technology.
Take action before, during, and after the meeting
Starting on time is only half of the battle. Making sure work gets done during and after the meeting is essential to maximize meeting productivity.
Active collaboration prevents multitasking by engaging people in productive work during the meeting. Solve problems and produce tangible outcomes on the spot instead of assigning everyone a pile of action items to do later.
Capture ideas on files, messages, and whiteboards and share with everyone immediately after the meeting.
Every meeting people accept is automatically added to their calendar, with a reminder set to automatically pop up. No more “forgetting.”
Share host duties
Make it easy for different people to run their own part of the meeting by switching host duties seamlessly, with no delays.
There’s no reason to not trust the system and test it before every meeting to make sure everything is okay. When it’s set up properly, the Cisco Webex is so intuitive, anyone can easily use it as a self-service system. Even the least technical person in your company should be fully confident that your meetings solution will work right away, with the audio and video capabilities they need.
Implement video as a best practice
Keep everyone focused with their full attention, communicating with people, not devices by implementing video as a best practice.
Using video conferencing enables all participants to communicate both verbally and non-verbally regardless of the attendee’s location as if they were sitting across from one another.