Maximize Meeting Efficiency With These Innovative Tips
According to the National Statistics Council, 37% of employee time is spent in meetings. That being said, in a study by Steven Rogelberg of the University of North Carolina, 71% of senior managers said that their organization’s meetings are unproductive and inefficient. If you’re experiencing a similar problem with your employees and their meeting and collaboration strategies, you’ll be glad to know that there are plenty of quick and easy ways to optimize the efficiency of each and every meeting. Here are just a few expert tips to maximize meeting efficiency:
Optimize IT Integration
First, it’s important to take some time to evaluate the current state of your IT infrastructure, which includes telecommunication capabilities. Keep in mind that even short glitches in a video conferencing application will cost time. If a team of 10 is in a meeting, for example, a six-minute delay is an hour of lost productivity. Optimizing the way your business uses IT tools such as Cisco unified communications solutions or Cisco call manager tools can go a long way to boost meeting productivity.
Sure, it sounds a bit strange to make your employees stand for the entire length of any given meeting, but experts say it works because it adds a sense of urgency to the whole ordeal.
“People don’t like to stand up for unnecessary lengths of time. It’s unnatural. [Standing up helps employees to] efficiently tackle issues in meetings and wrap up with concrete actions points. Time limits can be too inflexible, and unlimited time is the poison pill of productivity,” says David Mainiero to
Your employees may also enjoy having the opportunity to stand up and be on their feet after spending a large part of their time sitting down at their desks. Give this strategy a try next time you’re planning an important meeting and see how employees respond.
Having a physical agenda to distribute to employees during (or preferably before) the meeting helps keep everybody on topic. Make sure there’s also diligent note-taking and documentation of meeting minutes. These should be wrapped up with appropriate action items, or next steps.
On average, 11 million meetings are held in U.S. workplaces each day. That being said, these tips can help you to maximize meeting efficiency across the board. For more information about Cisco call manager tools and other Cisco WebEx meeting solutions, contact Stack 8.